There are in all probability a dozen methods of sending cash which might be simpler than faxing a verify. Even so, it’s nonetheless attainable and authorized to ship a verify with fax — and also you may end up in a scenario the place it’s your solely selection.
In case you ever must fax a verify, it’s vital to comply with a couple of steps to ensure it’ll work correctly and that you just’re doing it securely.
What to know earlier than you fax a verify
Most individuals moved on from faxing, however the expertise nonetheless works, and it’s nonetheless round.
Some companies (sometimes in extremely regulated markets) and a few authorities businesses nonetheless depend on the power to work with faxed checks. There are people preferring faxing checks when they should pay a enterprise with a verify by a sure deadline and wouldn’t have the ability to mail it in time.
Since a fax goes by means of immediately, it may assist prevent from late charges if you end up in that unlikely scenario. Moreover, faxing a verify can also be safe as a result of it leaves a paper path so that you can show that you just despatched within the verify by a sure date.
Earlier than you fax a verify, there are some things it is best to do first to make sure it goes nicely.
- Verify that the enterprise accepts checks. Generally, should you’re faxing a verify to companies, it’s as a result of they’ve particularly requested you to take action; in the event that they haven’t, double-check earlier than you ship a faxed verify that gained’t be accepted.
- Make a photocopy of your verify. Most fax machines require full-sized paper to ship faxes, so a verify is more likely to be too small to place by means of the machine. Make a replica of the verify first on printer paper, and maintain onto the unique.
- Discover a fax machine or an internet fax service. You possibly can ship faxes with nearly any pc or cellphone should you use an internet fax service, or you may go to a print store or UPS retailer to make use of an analog fax machine. When you’ve got your personal Multi-Perform Printer (MFP) at dwelling, you may have the ability to ship a fax utilizing that.
- Draft a fax cowl sheet. Faxes want cowl sheets so the recipient is aware of what they’re getting. Write that you just’re sending a verify for a certain quantity and embody the explanation you’re sending the verify—as an example, “Fee for account 123.”
- Fill out the verify memo. This will also be, “Fee for account 123,” or no matter the reason being that you just’re sending the verify. This goes within the memo discipline of the verify itself.
- Maintain the corporate’s contact data shut by. You’ll clearly want the fax quantity, however you’ll additionally need to comply with up with the enterprise by way of telephone or e mail as quickly as you ship the fax to ensure it went by means of.
Pay attention to the potential safety points with on-line faxing, and take steps to mitigate them. Whereas most cloud faxing providers are extremely safe, it’s price taking the time to ensure the service you select is respected and has safety safeguards in place.
For optimum safety, search for providers which were round for some time, in addition to these which might be designed to adjust to business rules like HIPAA. When you aren’t more likely to be sending any healthcare data alongside together with your verify, merely complying with these sorts of regulatory measures is an efficient indication that it’s safe sufficient to cowl monetary issues as nicely.
What’s one of the simplest ways to fax a verify?
You possibly can both ship a fax the old school method by utilizing an analog fax machine, or you should use an internet fax service.
Most individuals want to make use of an internet fax service lately due to the comfort and lack of {hardware}. I do know I do. For instance, on-line choices permit you to ship a fax out of your iPhone or Android. That’s normally much more handy than monitoring down a fax machine or ordering a fax modem to allow your pc to ship faxes.
On-line fax providers are usually very safe — particularly should you’re utilizing one which’s been designed for sending monetary, authorized, or healthcare paperwork. They’re usually very low cost, too, with a variety of costs primarily based on the quantity of paperwork it is advisable ship.
Moreover, on-line fax providers permit you to ship and obtain faxes from anyplace, and with out having to pay for a fax machine, paper, or ink toner. The entire course of is extra just like sending a scan by way of e mail than the normal strategy of sending a fax — you simply kind in a telephone quantity as a substitute of an e mail tackle.
In case you’re working with a enterprise that requires you to ship faxes by way of an analog machine within the first place, then there’s not a lot you are able to do about that. In the end, you could have to fax utilizing the popular technique of the particular person or enterprise you’re sending the verify to.
How you can fax a verify utilizing an internet service
Sending utilizing a superb on-line fax service is simple. There are a selection of simply accessible, low-cost fax providers out there on-line, from fundamental providers that ship easy faxes to extra advanced providers with superior safety, fax historical past, e mail notifications, and extra.
You don’t want a landline to ship faxes with an internet service. You simply want an web connection, the fax supplier will host all the normal infrastructure required to ship and obtain faxes.
If you’re utilizing a Voice over Web Protocol (VoIP) telephone service, your supplier could supply on-line fax options you should use instantly with out having to enroll in something new. Keep in mind, fax is a separate service from VoIP — not each supplier presents it, and fax could also be an add-on service.
DOWNLOAD this VoIP Options Characteristic Comparability from TechRepublic Premium
Whereas the precise steps for sending a fax utilizing an internet service will fluctuate relying on the service you select, the steps will usually be the identical.
Step 1: Get your documentation within the correct format
Whereas a standard fax machine works like a copier or top-feed printer that requires you to place a doc right into a machine which then scans and spits it out the opposite aspect, an internet fax service requires you to scan or take an image of your paperwork together with your telephone.
The actual on-line fax service you’re utilizing will specify which format your paperwork must be in. Some distributors assist a variety of file varieties and sizes, whereas others are extra restricted. When unsure, use PDF.
If the recipient requires a fax cowl sheet, you’ll want to embody one. It solely takes a couple of seconds. Be at liberty to make use of a fax cowl sheet template.
Step 2: Enter the fax quantity and hit ship
This normally occurs on the subsequent display, and also you’ll kind within the fax variety of the enterprise or particular person you’re sending the fax to on a quantity pad, similar to you do while you’re about to make a telephone name.
Be sure you add any extensions or nation codes should you’re sending a fax outdoors of the U.S.
After you have reviewed all of the important particulars. Hit ship. Your verify is on the way in which.
Step 3: Verify your verify was faxed
Most fax providers will robotically present you a affirmation web page as soon as your fax has been despatched, however typically it’s possible you’ll must request this relying on the service or the way in which the settings are configured together with your on-line fax service.
Both method, it is best to get this affirmation and comply with up with the enterprise to ensure not solely that the fax you despatched was acquired, but additionally that they will clearly learn the account and routing numbers on the verify.
How you can fax a verify utilizing conventional fax
It’s nonetheless attainable to ship a verify utilizing a standard fax machine, and a few companies nonetheless require you to do it this manner. The method is similar to sending an internet fax, with a couple of notable changes.
Step 1: Discover a fax machine
In case you don’t have a fax machine at your property or workplace, you may usually discover one in co-working areas, workplace shops, and public libraries. UPS, FedEx, and different print & ship shops sometimes have public fax machines. If it is advisable discover a place to photocopy your verify, this is usually a good wager, too.
Faxing delicate data, like a verify, over a public community has its dangers. If something rubs you the improper method in regards to the co-space fax machine, for instance, it may be higher to make use of UPS as a result of you already know the corporate has invested closely in community safety.
Step 2: Place fax paperwork within the feeder on the prime of the machine
After you find a fax machine, place your paperwork — together with your cowl sheet, the photocopy of your verify, and the rest it is advisable ship — face up within the doc feeder on the highest of the machine.
The machine ought to have an icon displaying you which of them method is up, however should you’re unsure, ask the one who owns the machine or discuss with the guide; oherwise, you might find yourself sending a clean fax.
Step 3: Enter the fax quantity and hit ship
Fax machines have quantity pads like conventional landline telephones, so use that to kind within the variety of the particular person or enterprise you’re sending the fax to. Once more, you’ll want to add on any extensions or nation codes as wanted.
As soon as you’re completely happy all the pieces is right, hit ship. On most machines, this appears to be like like a giant inexperienced button, and it normally says “Ship” or “Begin” on it.
Step 4: Get the affirmation web page or verify the fax log
Most fax machines will robotically print out a affirmation web page after your fax goes by means of, but when the one you’re utilizing doesn’t, it’s possible you’ll must verify the fax log. The machine ought to hold a file of all of the faxes it’s despatched and acquired, and you may usually get the machine to print out a replica of that log so you’ve a paper path.
Be certain that to comply with up with the enterprise to ensure your fax has gone by means of and is legible on their finish. One other good thought is to ensure that the particular person or enterprise you’re sending the fax to is aware of it’s coming, to allow them to be looking out in your fax and never go away it sitting within the machine for nosy individuals to go snooping.
